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1. #HOW TO REDUCE SPACING BETWEEN WORDS IN WORD DOCUMENT HOW TO#
2. #HOW TO REDUCE SPACING BETWEEN WORDS IN WORD DOCUMENT MANUAL#
3. #HOW TO REDUCE SPACING BETWEEN WORDS IN WORD DOCUMENT FULL#

To get rid of an empty paragraph, replace two paragraph markers with one:ĭespite it being years since Microsoft launched Word for Windows, you’ll still come across many documents in which an empty paragraph is used to create space between paragraphs.

#HOW TO REDUCE SPACING BETWEEN WORDS IN WORD DOCUMENT FULL#

To replace a full stop followed by two spaces with a full stop followed by a single space:Įmpty paragraphs intended to produce white space between paragraphs of text, appear in the document as one paragraph marker, ¶, immediately followed by another, like this: To replace each underscore character with two spaces: In the following examples don’t include the quotation marks, “ and ”, in your Find and Replace values. You use Find and Replace to replace characters or remove them altogether.

Removal and Replacement of Characters and Combinations of Characters You’ll find the characters you can search for and replace in Find and Replace when you click more > and then Special: Where you find the codes like ^w and ^t, I explain in the next section. One way of achieving the replacement by applying Word’s Find and Replace, using codes ^w for Find what and ^t for Replace with:Įxercise caution over which Replace button you click: Replace All will run its magic across the document as a whole, possibly causing unanticipated results.

In this example spaces - from the keyboard’s space bar and appearing as mid-line dots - have been used:Ĭonsider replacing the all the space characters in each group of them with a tab to achieve this:Īdjusting the position of tabs will restore the layout: Unfortunately, some authors type the same character repeatedly in order to position text. If there’s enough interest, I’ll add pages on techniques for restructuring documents like the one illustrated above, and on creating properly structured documents afresh. On this web page I’m focusing on removal of unwanted formatting and characters. A pity the author did not rework it for use as a editable document: in its current form the document is likely to create an unfavourable impression im the mind of any recipient.

#HOW TO REDUCE SPACING BETWEEN WORDS IN WORD DOCUMENT MANUAL#

I guess the NDA was originally intended for printing out and manual completion by the recipient. We can see the tabs in the original when the non-printing characters are displayed:Īlso exposed are the empty paragraphs, ¶, used to introduce white space between lines of text. The deterioration of the layout is the result of poor construction, part of which is due to the use of repeated underscore characters and to inconsistent tab settings. This is what happens when I fill in this section: Here’s the final section of an NDA, as a typical example: The majority of these attachments are Word documents, in which, when I try to input, the formatting breaks down and I have to spend time tidying things up. I receive as attachments to emails contracts, NDAs and other documents that require I fill them in and email them back. Particularly those knocked up without much thought and care, or without full understanding of the proper use of Word. Unfortunately, it’s too often necessary to spend time making wholesale edits to a document before applying correct techniques to improve its appearance and serviceability. That’s particulary the case when strings of spaces, for example, have been used by the author instead of properly applying suitable formatting. Re-formatting to improve layout of a document by adjusting “white space” can be a chore.

#HOW TO REDUCE SPACING BETWEEN WORDS IN WORD DOCUMENT HOW TO#

How to remove and replace characters in a document, including those originally intended for setting layout and formatting. (e) Removing Unwanted Characters and Space in Microsoft ® Word Documents